P-Cards, a form of payment being adopted by many local governments in West Virginia, were discussed at Monday’s Wyoming County Board of Education meeting.
Jack Berry told the BOE that the state has been using the cards—which, he said, “are not credit cards”—for 16 years and spends an estimated $40-45 million monthly.
He said 33 school boards and 49 county commissions in the state use the Local Government Purchasing Cards.
Using the cards, Berry explained, would allow the school system to track where money goes. Card can be restricted in both amounts of funds and hours available for use. A bus driver, he noted, could be given a card which was limited to fuel purchases within a certain time frame.
Berry said VISA will reimburse up to $100,000 on lost cards.
He said there would be no charge to the board for cards or for training employees how to use them.
“We really haven’t had any problems with them,” Berry commented.
Training is provided to help set up the program, he indicated.
Amounts owed must be paid by the end of each cycle. Banks can charge up to eight percent interest if not paid on time, Berry reported.
Superintendent of Schools Frank “Bucky” Blackwell said the P-Card system was being discussed for information purposes and that the cards might be useful while the new elementary schools are being built.
According to Berry, the system is designed to flag unusual purchases.
Board Member Mike Davis expressed reservations about P-Cards. “I like our (current) system,” he remarked.
Blackwell said a progress meeting had been held on construction of the new Pineville Elementary. “The meetings are going good,” he stated.
BOE President Tommy Knotts asked if dust from the Thunder Mountain race track would present problems for the new Huff School at Lizzard Creek.
“I’d like to find out more before we go any further,” he said.